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Daily Organiser Administrator

Geelong Lutheran College - Armstrong Creek, QLD

Education, Childcare & Training
Source: uWorkin


Full Job Description
Position Description

Daily Organisation


Position Title Daily Organisation Administrator

Reports To Timetable Coordinator

College Objective At Geelong Lutheran College it is expected that each staff member will support the
Christian ethos of the schools. A good example for Christian living is to be given to
children and parents by words and actions.

The Christian Education environment we offer depends largely on the maturity and
professionalism of all staff. Therefore, it is expected that all staff members co-operate
fully with the Head of College, Principal, other staff and the School Council in adhering
to the policies, teachings and fostering the ethos, culture and traditions of Geelong
Lutheran College.

Staff are expected to support the Christian ethos of Geelong Lutheran College and to
demonstrate courtesy, co-operation and teamwork with fellow members of staff.

Position Overview The Daily Organisation Administrator will report to the Timetable Coordinator. The
Daily Organisation Administrator must be focused on the timely delivery of quality
outcomes, receptive to changing technology and focused on administrative
procedures. The Daily Organisation Administrator duties of the position (as set out
below) necessitate a starting time of 7.00 am.

Duties and 1. Daily Organisation
Responsibilities  Arrive at school by 7.00 am to receive messages/emails from absent staff

  • Ensure all classes and yard duties have teachers allocated to them when
the scheduled teacher is absent

  • Organise causal relief teacher replacements
  • Ensure casual relief teachers have the necessary details of classes to be
covered (class roll, lesson plan and accompanying work left by the usual

  • Enter staff absences into SIMON (notified by phone or email)
  • Manage Cover Lesson Repository
  • Liaise with Heads of Schools to allocate any unallocated CRT time
  • Maintain a comprehensive and accurate record of covers and staff
replacement allocations

  • Work in conjunction with the HR Manager in regard to staff absences
  • Manage staff covers for excursions and other school related activities
  • Set up and maintain casual relief teacher folders and update materials
required for CRT

  • Approve invoices from College affiliated recruitment agencies
  • Review and manage internal CRT lists and Agency preferred teachers list
with the HR Manager

  • Induct new CRT’s to the College
  • Manage Daily Organiser emails
Selection Criteria These selection criteria will form the basis to assess applicants for short-listing and
determine the successful Daily Organisation Administrator.


  • Support for the Christian ethos of Geelong Lutheran College
  • Discretion, confidentiality, honesty and integrity
  • Ability to establish effective working relationships as a team member with
excellent interpersonal skills

  • Ability to display initiative and work with minimal supervision.

  • Recent relevant experience in a school setting or fast paced Administration

  • Extensive experience working with the Microsoft Office suite and administrative
software/browser applications. (Training will be arranged for the specific
software/browser applications used by Geelong Lutheran College). Currently the
College uses SIMON, Timetabler, PAM programs

  • A Police Check (not more than 6 months old) and a current Working with Children
Check and First Aid Certificate.


  • Able to demonstrate an understanding of the importance of school resource

  • Able to demonstrate exceptional organisational skills, attention to detail while
also understanding the big picture

  • Able to demonstrate a high level of computer skills and adapt quickly to GLC
platforms including data base management

  • Is versatile and demonstrates initiative
  • Highly developed analytical and problem solving skills
Classification Salary: Lutheran Education (Victorian Schools) Multi Enterprise Agreement 2018,
School Officers Award Grade B1
Terms: Part time
Hours: 7.00 am - 10.00 am
Location (Base): Geelong Lutheran College Armstrong Creek


Geelong Lutheran College is committed to being a Child Safe organisation. The College has a zero tolerance for child
abuse and is committed to acting in children’s best interests and in keeping them safe from harm. The College
regards its child protection responsibilities with the utmost importance and as such, is committed to providing the
necessary resources to ensure compliance with all relevant child protection laws and regulations and maintain a
child safe culture.

Geelong Lutheran College is an Equal Opportunity Employer

Armstrong Creek, QLD

Education, Childcare & Training


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