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Project Administrative Officer - International Project Delivery

Chisholm - Dandenong, VIC

Education, Childcare & Training
Source: uWorkin


  • Full-time, fixed-term to 2 July 2021 / Position No: 001379
  • Salary: $56,108 p.a. plus superannuation
  • Location: Dandenong

Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.

Each year, we welcome some 35,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.

A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.

Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities.

Our drive for commercial success is underpinned by our core values of Opportunity, Integrity, Collaboration, and Achievement.

In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.

We offer more than 400 courses, from VCE/VCAL/VETiS, through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses.


This position is accountable for the operational support of initiatives, projects and commercial ventures identified in international market segments by providing administrative support to ensure projects meet or exceed key deliverables and outcomes. This support includes exceptional customer service, high-level administrative and operational skills and being an active participant of the International Project Development unit.

The successful candidate will be required to have Mandarin language skills as well as knowledge of transnational operations (desirable) and must be available to work from 10am to 6pm Monday to Friday.

Your key accountabilities will include but is not limited to:
  • Assisting delivery teams and China colleges with remote delivery, including ZOOM trials & testing, first class attendance and feedback collection
  • Monitoring remote delivery status (such as the timely delivery of videos and materials to partners, addressing concern and identifying risks)
  • Attending to QAR and QMS compliance documents: Bilingual translation and follow up assistance to relevant personnel for implementation
  • Assisting Administrators with communication with partner colleagues, such as meeting interpretation, meeting minutes, briefings, assistance on follow ups
  • Assisting with Training and Assessment project when required
  • Providing general administrative support to the China project team and Administrators

You will have relevant tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role and be a native speaker of Mandarin, with excellent written, verbal communication and interpersonal skills (in both English and Mandarin). Experience and advanced knowledge of Microsoft Office is a must.

You will have proven experience in providing high level administrative support in a complex working environment. You also have the ability to quickly develop rapport with key stakeholders in a collaborative and innovative environment and have a strong client focus, with demonstrated experience in building client relationships, the ability to provide excellent telephone, face-to-face and email advice and providing support to a diverse range of people.

Aboriginal and Torres Strait Islander people are encouraged to apply.


At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation. We know that diversity and inclusion helps us to attract, recruit, engage and retain a team of talented people. If you require specific support to apply for this position, please advise the recruiting manager whose contact details are listed in the advertisement. We will work with you to identify the best way to assist you.


Applications for this position close 9am Tuesday 30 March 2021.

Applications should include:
  • a covering letter
  • curriculum vitae
  • contact details of three (3) referees
Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:
  • Valid Employee Working With Children Check
  • National Police Check
  • International Police Check (if applicable)
  • Verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
  • Certified copies of qualifications and transcripts
If you have any questions regarding the position or require further information please contact Molly Liu, Regional Manager International Projects on +61 3 9212 4888.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.


Dandenong, VIC

Education, Childcare & Training


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