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February

Secretary

Hillcrest Christian College - Reedy Creek, QLD

Education, Childcare & Training
Source: uWorkin

JOB DESCRIPTION

ABOUT THE POSITION

ROLE: SECRETARY

From the beginning of 2021, Hillcrest Christian College will realise a realigned organisational structure
of the College. We are seeking to appoint a Secretary to join our HR and Legal Team.

Full details of the duties and responsibilities for the position are outlined below.

This is a full-time, permanent position to commence as soon as possible.

As a community member in College life, the Secretary will act with the utmost integrity and humility,
reflecting their Christian faith and submission to the Lordship of Christ in all they do.

APPLICATION PROCEDURE

How to apply for the position:
1) Complete an Employment Application Form by selecting the ‘apply now’ link located on the College
website: http://www.hillcrest.qld.edu.au/careers. There is provision within this application form to
upload your prepared resume, and cover letter.

Note: The application will not be successfully submitted until the resume has been uploaded. An
automatic response of the completed submission will be sent to you via email. Please contact us on the
email address below should your submission not submit successfully.

2) Write a covering letter (maximum 3 pages, 11 point font) setting out:

a) your motivation in applying for this position;

b) how you align with the College’s Mission, Vision and Values; and

c) examples of situations where you have undertaken the duties and responsibilities of this role,
having regard to the capabilities required.

3) Submit a resume which summarises your education/qualifications, work history, skills and referees.
(maximum of 4 pages)

Applications that are not submitted via the College’s website will not be considered or acknowledged.

Applications that are late or incomplete will ordinarily not be considered.

Queries about the position may be directed to the Director of HR on (07) 5655 0979 or via email
(employment@hillcrest.qld.edu.au)

CLOSING DATE |4:00PM MONDAY 22 FEBRUARY 2021

ROLE DESCRIPTION - SECRETARY
ROLE

To support the College’s ethos and the cornerstones, demonstrating this through personal example;
interaction with colleagues, and the wider community, in their management and in contributing to the
community of the College.

The Secretary is responsible for delivery of administration and secretarial services within the Human
Resources and Legal Team.

The Secretary will act with the utmost integrity and humility, reflecting their Christian faith and submission
to the Lordship of Christ in all they do.

ACCOUNTABILITY AND REPORTING
  • The Hillcrest community, and staff
  • Directly to the Director of Human Resources, Compliance & Risk and Inhouse Counsel
  • Ultimately, to the Executive Head of College
KEY LIASONS
  • Human Resources Team
  • Payroll
  • Executive Team
  • Internal staff
  • External providers of relevant services.
QUALIFICATIONS AND EXPERIENCES

  • Previous experience in secretarial role will be considered an advantage
  • Right to work in Australia
  • Blue Card/Working with Children Check (or ability to obtain)
SKILLS AND EXPECTATIONS
  • Be aligned with the College’s Vision, Mission, Values, Staff Lifestyle Statement and Statement of Faith.
  • Be committed to life-long learning; being proactive in remaining up to date with current learning
trends and ongoing professional and personal learning and development.
  • Comply with all College policies including Code of Conduct, Workplace Health & Safety, and Child
Protection policies.
  • Be known as a staff member who genuinely cares for staff and loves in the model of Christ.
  • Be self-directed, self and situationally aware, innovative, hard-working and motivated whilst
maintaining a professional and friendly demeanour.
  • Ability to work in a multi-disciplinary team, including with educational leaders and teaching staff.
  • Ability to successfully collaborate with people to ensure a safe, productive and engaging environment
is created for all community members.
  • Outstanding interpersonal, and time management skills
  • Excellent attention to detail.
  • Possess excellent communication skills - both verbal and written communication.
  • Highly proficient in MS Office suite of programs;
  • Demonstrated ability to work independently and collaboratively as a team member.
KEY DUTIES AND RESPONSIBILITIES

In the context of the College’s Mission Statement and overall operation of the College, the Secretary may
be required to fulfil some or all of the following duties and responsibilities.

General Responsibilities
  • Manage the schedule of members of the HR Team, including scheduling appointments, triaging
requests, and ensuring appropriate diary management is undertaken;
  • Appropriately triage and refer staff to the relevant team member;
  • Undertake routine secretarial and administrative tasks including answering phones, attending to
emails, filing, formatting documents, preparation of documents, scheduling meetings, attendance to
mail, assisting in the management of task lists and priorities for the team;

  • Legal secretarial duties including preparation of subpoena documents, collating documents and files,
preparation of documents including formatting, preparing draft documents, and other legal secretarial
work under the direction of the Inhouse Counsel;

  • Assisting Human Resources staff as required (eg, scheduling recruitment interviews, preparation and
formatting of employment packs, communicating with applicants on routine matters etc)

  • Provide support to Director of HR, Compliance & Risk and Inhouse Counsel as required.
CHRISTIAN FAITH, INVOLVEMENT IN AND CONTRIBUTION TO THE COMMUNITY

All Hillcrest Christian College, employees have a personal, vibrant Christian faith and regularly attend a local
Christian church. Christian values are demonstrated daily in their application to their role, willingness to share their
faith and in positive relationships with others.

The nature of this position may involve working outside normal hours, on occasion, to meet needs of the College.
The College reserves the right to alter this role description, from time to time, in line with student and College
needs.

SELECTION PROCESS

All applicants will ordinarily be notified of the outcome within four weeks of the closing date. Only short- listed
applicants will be interviewed. Skype interviews may be accepted for interstate or international applicants.

The interview may consist of a series of questions, based on determining the capacity of the applicant to fulfil the
requirements of the role. Candidates may also be given the opportunity to give examples of how they would handle
case scenario situations.

Reference checks may be undertaken at any time throughout the application process. Should you not wish this to
happen, please advise in your application.

GENERAL EMPLOYMENT CONDITIONS

Wages and conditions of employment will be in accordance with the Hillcrest Christian College Enterprise
Agreement 2017. Wages are paid fortnightly into employees’ nominated bank account.

The College is a smoke and alcohol-free environment. No smoking or alcohol consumption is permitted on campus
or whilst participating in a College activity.

Policies and procedures are in place for College staff, including those required by workplace laws and Worksafe
Australia. It is important that these policies and procedures are adhered to by all staff.

All new employees undergo an induction upon commencement of employment.

EXPECTATIONS OF A HILLCREST CHRISTIAN COLLEGE EMPLOYEE

To uphold and promote Our Vision, Our Mission, Our Values, Statement of Faith and Lifestyle Requirements. To
demonstrate these values in attitude, communication, work performance and relationships with others.

The Hillcrest Shield represents a common understanding of how the College is structured, to reflect the
foundations of the beginning, the heritage of the history and the intent for the future. It defines Hillcrest culture and
is underpinned by frameworks for age-appropriate ways of working and learning specific to each community: Early
Learning Community, Junior Learning Community, Middle Learning Community, Senior Learning Community and
International Learning Community; united in a shared, future-focused vision for the College.

CHRISTIAN FAITH, INVOLVMENT IN AND CONTRIBUTION TO THE COMMUNITY

All Hillcrest Christian College employees are to have a personal, vibrant Christian faith and regularly attend a local
Christian church. Christian values are to be demonstrated daily in their application to their role, willingness to share
their faith and in positive relationships with others.

OUR VISION

To aspire, as an outreach of Reedy Creek Baptist Church, to facilitate a world leading, future-focused educational
experience; underpinned by a biblical world view.

OUR MISSION

Hillcrest Christian College Teachers and Staff create a positive and caring environment to deliver young

people to society who are:
EDUCATED and prepared for success in their personal, professional and spiritual life.

EQUIPPED with the knowledge to discern what is good, the skills to demonstrate self-discipline and
integrity and the spirit to live with compassion.

EMPOWERED to commit themselves to action, for a better society.

ENERGISED to live the truth of the gospel of Jesus in the service of God.

OUR CORNERSTONES

Hillcrest was founded upon four Cornerstones, and these fundamental principles continue to guide our
College.

EVANGELISTIC OUTREACH

The first Cornerstone of our foundation is our belief that the College has a spiritual ministry to its students
and an evangelistic outreach into the community. The most important subject that is taught every day is
God and the most important book that is used is the Bible.

Our objectives are to be good stewards of the time that the Lord has given us, to minister to the children in
the College, to bring each child to a personal saving knowledge of Jesus Christ, and to train them in the
fundamental truths of the faith. This spiritual training is provided in every area of the college life, so that the
child is presented with a totally Christian worldview and will come to understand that man’s chief end is to
glorify God and enjoy Him forever.

‘Therefore, go and make disciples of all nations….’ Matthew 28:19

GOD-CENTRED EDUCATION

The second Cornerstone of the foundation is our philosophy of education which is God-centred and not man-
centred. All knowledge and wisdom have their foundation in the ultimate and absolute standard of truth -
the Bible. This standard is to be applied in every textbook in every class and subject by every teacher.

The objective is the production of individuals who are articulate, knowledgeable and of sound character,
who know and willingly serve God and are able to make decisions for themselves and function as responsible
and free members of a free society. Therefore, the College will address spiritual development as well as the
intellectual, social and physical development of students.

‘For the Lord gives wisdom, and from His mouth comes knowledge and understanding.’ Proverbs 2:6

ACADEMIC EXCELLENCE

The third Cornerstone of the foundation is academic excellence. The College has the responsibility to offer
the best in Christian education recognising that it must produce a good product to stay in business.

‘Whatever you do, work at it with all your heart, as working for the Lord not for men.’ Colossians 3:23

PERSONAL INTEGRITY

The fourth Cornerstone is high personal standards of conduct. We believe that high academic standards are
incompatible with low morale, dress and conduct standards. We believe that the Lord called our College into
existence and that He will bless our efforts as we adhere to the standards of morals, conduct and dress of
which He approves. These standards apply to everyone in the College - students, staff, administrators and
board members.

‘May integrity and uprightness protect me, because my hope, Lord is in you.’ Psalm 25:21

OUR VALUES

INTEGRITY | RESPECT | COURAGE | SERVICE | HUMILITY | DILIGENCE | DISCERNMENT

At Hillcrest, we encourage every student to live a life of purpose, that they would appreciate their unique gifts,
celebrate their potential, impact their communities for good, and ‘live a life worthy of that which they were called.’
(Ephesians 4:1)

INTEGRITY A good man brings good things out of the good stored up in his heart, and an evil man brings
evil thing out of the evil stored up in his heart. Luke 6:45

  • We deliver on our promise to keep Christ at the centre of all that we do.
  • We demonstrate sound, moral and ethical principles aligned to our vision, mission and values.
  • We strive to do what is right in the eyes of the Lord.
RESPECT A new command I give you: love one another. As I loved you, so you must love one another. By
this everyone will know that you are my disciples, if you love one another. John 13:34-35

  • We show respect for ourselves, others, the College and the environment.
  • We show love to one another.
COURAGE Have I not commanded you? Be strong and courageous. Do not be afraid; do not be
discouraged, for the Lord your God will be with you wherever you go. Joshua 1:9

  • We do all things through Him who strengthens us.
  • We walk boldly knowing God strengthens us to do what we need to do.
  • We have courage because the Lord, Our God is with us wherever we go.
SERVICE - Instead, whoever wants to become great among you must be your servant … just as the Son of
Man did not come to be served, but to serve, and to give His life as a ransom for many. Matthew 20:26-
28

  • We are generous with our time, gifts and talents to help others in need.
  • We are servant-hearted in all that we do.
HUMILITY - Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above
yourselves. Philippians 2:3

  • We humble ourselves before God.
  • We guard our hearts against pride and value others.
DILIGENCE - Whatever you do, work at it with all your heart, as working for the Lord, not for man.
Colossians 3:23

  • We follow through to the best of our ability.
  • We strive to seek out the Word of truth in all we do.
  • We work with all our heart to fulfil God’s mission.
DISCERNMENT - Do not conform to the pattern of this world but be transformed by the renewing of your
mind. Then you will be able to test and approve what God’s will is - His good, pleasing and perfect will.
Romans 12:2

  • We strive to seek the truth and demonstrate wisdom and insight beyond what is seen and heard.
  • We use the lens of the Bible to make wise decisions.
THE SHIELD - A symbolic representation of our teaching and learning

Research has shown that teachers are the single most important influence on student learning within the
College environment (Hattie, 2012). This research affirms the value that is placed on the ministry of
teaching at Hillcrest Christian College. At the heart of this ministry, and at the heart of a successful Christian
teacher, is a heart for God and a passion for learning and teaching about His creation. Sustaining this passion
requires, not only the energy, skill and intellectual curiosity of the teacher, but also the support of a
professional learning community and a clear pedagogical framework underpinned by a biblical foundation.

As we enter a new paradigm where the College has reached student capacity, structural decisions have
been implemented to support the learning needs of all children in their journey through the College. From
2021, the College will be divided into four distinct learning phases:

1. Early Learning Community (ELC) for 3-5-year old’s

2. Junior Learning Community (JLC) for students in Prep-Year 4

3. Middle Learning Community (MLC) for students in Years 5-8

4. Senior Learning Community (SLC) for students in Years 9-12

The pedagogical intent for each ‘Phase of Learning’ was the driving force behind this change. As students’
progress with their learning, they require different styles of learning to maximise their growth.

STATEMENT OF FAITH

We believe:
  • In the divine inspiration, the infallibility and supreme authority of the Old and New Testaments in their
entirety and that the Holy Spirit so moved the writers that what they wrote are authoritative statements
of truth for all matters of faith and conduct.

  • There is one God in whom there are three equal Divine Persons, revealed as the Father, the Son and the
Holy Spirit, and who in His own sovereign will created the heavens, the earth and all that is contained
within the Universe.

  • The Lord Jesus Christ is the fraternally existing, only begotten Son of the Father, conceived by the Holy
Spirit and born of the Virgin Mary. As God He became flesh and dwelt among us: as man He was God.

  • All men are in a fallen, sinful and lost condition through the rebellion of Adam and Eve, who were created
without sin, and in this state of depravity are helpless to save themselves and are under the condemnation
of God to eternal punishment in Hell.

  • That salvation from the penalty and consequences of sin is found only through the substitutionary,
atoning death and resurrection of the Lord Jesus Christ.

  • It is the Holy Spirit alone who convicts men of sin; leads them to repentance; creates faith within them
and regenerates and fills those who believe on the Lord Jesus Christ as Lord. It is the indwelling Spirit who
bestows the Gifts of the Spirit and manifests the Fruit of the Spirit in the believer.

  • Christ died for our sins, was buried and the third day rose from the dead: that He appeared to men who
touched Him and knew his bodily presence and that He ascended to His Father.

  • The Lord Jesus Christ will return in person with His saints and that the full consummation of the Kingdom
of God awaits His return.

  • Those who have been regenerated by the Holy Spirit will receive a resurrection body at the return of Jesus
Christ and be forever with the Lord, while those who have not believed will be resurrected to stand at the
Judgement Seat of God to receive His judgment and eternal condemnation to Hell.

  • In the actual existence of Satan who is the father of all evil and opposed to God although ultimately subject
to the purposes of God and destined to be confined forever to Hell.

  • The Church is the Body of Christ composed of all believers in the Lord Jesus Christ, which finds its visible
manifestation in the local community of believers and ministers through the cooperative exercise of
God-given gifts by the entire membership. Each local community of believers is competent under Christ
as Head of the Church to order its life without interference from any authority whether civil or
ecclesiastical. *

  • There are two ordinances instituted by the Lord Jesus Christ: Baptism by immersion of all believers as a
prerequisite for church membership;* the Lord’s Supper which is a memorial and proclamation of the Lord’s
death until He returns.

  • Variations to these clauses will be accepted to allow for different convictions about these two beliefs.
LIFESTYLE REQUIREMENTS

  • Hillcrest Christian College bases its teachings and beliefs on the Bible, both Old and New Testaments, which the
School regards as the inspired and inerrant Word of God. These teachings are expounded in many of Hillcrest
Christian College’s public and internal documents, both printed and on the school’s website, and viewable by
staff as part of their appointment process. These documents inform our understanding of the lifestyle values
which staff who work in this school are required (subject to the provisions of the Anti- Discrimination Act 1991
[the Act]) to respect and maintain at all times, and should be understood as source documents, defining our
doctrines, tenets, beliefs or teachings.

  • All staff of Hillcrest Christian College, regardless of their role, are required to be seen to conduct
themselves in the course of, or in connection with their work, in a manner consistent with these principles
and beliefs and in accordance with the Christian ethics of the School, as contained and interpreted in
these documents, thus providing a specifically Christian role model and example to all the families
associated with the School.

  • It is a genuine occupational requirement (subject to the provisions of the Anti-Discrimination Act 1991 ) of
Hillcrest Christian College that, consistent with the Act, staff members must not act in a way that they know, or
ought reasonably to know, is contrary to the religious beliefs of Hillcrest Christian College. Nothing in their
deliberate conduct should be incompatible with the intrinsic character of their position, especially, but not only,
in relation to the expression of human sexuality through heterosexual, monogamous relationship, expressed
intimately through marriage.

  • Staff members are required to regularly and frequently attend a Christian church and to regularly and
frequently support staff devotions and staff worship services.

Where any staff member acts contrary to these lifestyle requirements, the Executive Head of College may
attempt restoration, counsel, discipline and/or dismiss the employee.

PRIVACY POLICY - EMPLOYMENT COLLECTION NOTICE

  • In applying for this position, you will be providing Hillcrest Christian College with personal information.
We can be contacted at 21 Bridgman Drive, Reedy Creek, 4227, Queensland, Australia, Telephone: 07
5593 4226.

  • If you provide us with personal information, for example, your name and address or information
contained on your resume, we will collect the information in order to assess your application for
employment. We may keep this information on file if your application is unsuccessful in case another
position becomes available.

  • The College’s Privacy Policy (located on the College website) contains details of how you may complain
about a breach of the Australian Privacy Principles or how you may seek access to personal information
collected about you. However, there may be occasions when access is denied. Such occasions would
include where access would have an unreasonable impact on the privacy of others. Any refusal will be
notified in writing with reasons if appropriate.

  • We will not disclose this information to a third party without your consent.
  • We are required to collect information regarding your suitability to work with children under Queensland
Child Protection Law. We may also collect personal information about you in accordance with these laws.

  • The College may store personal information in the ‘Cloud’, which may mean that it resides on servers
which are situated outside Australia.

  • The School may use online or ‘cloud’ service providers to store personal information and to provide
services to the School that involve the use of personal information, such as email services. Some limited
personal information may also be provided to these service providers to enable them to authenticate
users that access their services. This personal information may reside on a cloud service provider’s server
which may be situated outside Australia. Further information about the School’s use of on online or ‘cloud’
service providers is contained in the School’s Privacy Policy.

  • If you provide us with the personal information of others, we encourage you to inform them: that you are
disclosing that information to the College, and why.

Reedy Creek, QLD

Education, Childcare & Training




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